This portal page provides a quick summary of all your important information. For example, it might show how many new e-mail messages you have in your INBOX, upcoming events on your calendar, tasks on your to-do list, headlines from selected news services, and so on. Many of these summaries will contain quick shortcuts to common functions, such as composing a new mail message, creating a new calendar event or task, etc.

The contents of this portal page are customizable via the "Add Content" button. For example, you can choose which items to include on this portal page as well as in which order they are shown. To edit or delete contents, hover over the top right of the box. There will appear symbols to edit and delete items.

The Application Navigation Bar

On top of the page is the application navigation bar. Click on the icons on this navigation bar to quickly and easily switch between the available applications.

Navigation

You may use your keyboard to move between messages in the mailbox list, to the previous or next messages while viewing a message, and between pages of your mailbox list.

Message List Keyboard Navigation

You can use your keyboard to select and view messages in your message list. In order to move between messages, use the Up and Down arrow keys while holding the Control (Ctrl) key. You will start at the bottom of the page (last displayed message) if you press Up, and at the top of the page (first displayed message) if you press Down.

The current message is highlighted just as if you were mousing over it. While you are moving up and down through the mailbox list, you can press Space to select or deselect that message, and you can press Return to view that message.

If you are holding the Alt key instead of the Ctrl while navigating through the message list, the messages you are passing are automatically selected or deselected.

Message List: Previous/Next Page

Use the Left and Right keys on your keyboard to go to the previous page of messages in your mailbox or the next page of messages, respectively.

Message View: Previous/Next Message

Use the Left and Right keys on your keyboard to go to the previous message or the next message, respectively.

Mailbox folders

On the left hand side you will find all folders of your mailbox. The standard folders (e.g. Inbox, Sent or Trash) on top, all folders you created individually below. If a folder does not appear in the list, click "Folder Actions" and select "Show all Mailboxes".

Creating a new Message

Identity

Choose the identity to send email as from a drop-down list of identities that you entered under Preferences->Personal Information.

Options

These Options help you prepare your message. Click "Spell Check" to check your spelling. Click "Attachments" to go to the bottom of the page where you can attach files to this message.

You can activate the checkbox next to "Save in Sent" to keep a copy your this message you send. The destination folder will be either the default or the one you selected for this purpose under "Options->Personal Information->Identities". Saving copies of important emails you send could be useful for record keeping of what was discussed. You can, however, turn this feature "on" as your default within your Identity, by going to "Options->Personal Information->Edit your identities". In your options you can also setup maintenance tasks that empty or rename these folders periodically.

Adding Attachements

You may attach files to your message if your browser supports uploading of files. More than 1 file can be uploaded at once.

• Step 1: Either type the path and name of a file that you want attached to this message or click the "Browse" button and select the file to be attached. The path and name of that file now appears in the Attachment box. If your browser supports JavaScript, you will see an additional upload input now as well, for uploading other files at the same time.
• Step 2: Decide whether you want the file to be viewed as an attachment or inline with the rest of the message. The recipient's mail reading software must be able to handle the inline display of the file type, otherwise this part will be viewed as an attachment instead.

Unless you want to change an attachment's description or specify that it should be shown to the recipient inline, you are done. The attachments will be uploaded when you send your message. If you want to change the description or the attachment disposition, however, you can click the "Update" button to upload your attachments immediately and save any other changes you've made to existing attachments.

The Address Book provides a convenient method and place to store contact information for easy retrieval and use. It also supports distribution lists so you can create your own "mailing lists."

Add contacts

Add a user to an address book. You can only add users to the address books to which you have write access. If shared or public address books have been enabled they are often read-only and you will not be able to add contacts to them.

Search contacts

Search an address book to locate information. This is intended as a quick search and only allows you to search on a few basic fields. Usually this is the name and email address fields, but could vary depending on how your administrator set up the address book.
For a more complex search you can use the "Advanced Search" which permits searching on other fields.

Search Results

If a search is successful, the results will show up in the "Search Results" area. Clicking on an "Email" field entry will open a new Compose window to send mail to that address. Clicking on a "Name" field entry will display the address book record for that name, allowing you to then edit or delete the entry.

Import/Export

This allows importing to and exporting from your personal address book. It supports CSV (Comma Separated Variable), Outlook, and vCard formats, as well as some other popular formats.

This is a web-based calendar application. In addition to the required functions of creating, modifying, and deleting events, it currently supports recurring events (with exceptions and various deletion options), alarms, import and export functions (iCalendar and CSV formats), iCalendar invitations, multiple calendar views, shared calendars, display of Task List tasks, and ability to show events in the summary screen.

Events and Recurring Events

The New Event menu item will allow you to create a new event to be added to a calendar. Events can be made to repeat in various ways. Many events repeat in certain frequently used ways.
For example, the Monthly recurrence types make the selected item repeat each month and the Weekly recurrence type makes the selected item repeat each per week. These can be made to represent events that repeat in complex ways: for example, an item that occurs on the third Friday of each month, or an item that occurs on Monday, Wednesday, and Friday every week.

You can also restrict how long an event repeats by selecting the end date for the event's recurrence. Normally, a modification to a repeating event applies to all occurrences of that event. A single occurrence of a repeating event can be modified by editing the occurrence, removing its recurrence information, and then choosing the Save as New option from the Repeat menu. The selected occurrence can now be modified independently of the other occurences.

Alarms

You can generate alarms for events in a calendar. By default, the first alarm is generated fifteen minutes before the appointment is supposed to start, but the alarm can be set (per event) to occur at almost any interval before the event start time.

Import/Export

menu item allows you to import or export calendar events. Currently you can import files in CSV, Microsoft Outlook, and vCalendar/iCalendar formats. You can export to only CSV and iCalendar formats. It is also possible to embed small views of your calendar in external websites.

This is a fairly full-featured "to-do" list manager that supports private and shared tasks lists, integration with the Calendar function, categories, priorities, due-dates, searches, printing and import/export functions.

Sorting Entries

When viewing a list of entries, you can sort the entries by any column by clicking on the appropriate column heading. To switch columns between ascending and descending order, click on the arrow icon in the column heading.

is an application which allows you to create the computer equivalent of sticky notes. Notes can be created, modified, deleted, and printed. You can also search on your notes to locate information. Support for importing and exporting notes is also available. Unlike real sticky notes, your computer notes can be shared with others in different physical locations. Notes can be organized into different notepads, and assigned categories.

Sorting Entries

When viewing a list of entries, you can sort the entries by any column by clicking on the appropriate column heading title. To switch a column between ascending and descending sorting order, click on the arrow icon in the column heading.

Password

Here you can change the password to your mailbox. Please note, that you possibly will have to change the password in your local mail clients (like Outlook, Thunderbird...) as well, in order to receive mails.

Autoresponder

Create your personal Autoresponder and activate or deactivate it. Within the message of your autoresponder you may use the following placeholders:

• %S = Subject of the incoming mail
• %T = Recipient of the incoming mail
• %D = Date of the incoming mail

Global Preferences contain some basic settings for the Webmailsystem like your time zone, language and the appearance of the webmail interface. Furthermore you will find many different settings for each of the above mentioned modules. A few important preferences, which you might customize are:

Global Preferences: Locale and Time

Set your preferred language, timezone and date preferences. This is important if you want to share calendar events with users in different time zones.

Mail: Personal Information

Create and edit your identities, Reply-To address, signatures...

Mail: Composition

Configure how you send mail (Text, HTML,...)

Mail: Mailbox Display

Change display preferences such as how many messages you see on each page and how messages are sorted.

Calendar: User Interface

Select confirmation preferences, how to display the different views and choose default view.